Privacy statement

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What information do we collect?

Contact information

Through our work in organising meetings, conferences and other events, we collect contact information of parties who declare interest. This includes:

  • Name
  • Postal address
  • Email address
  • Telephone number

Website

We collect visitor statistics of users of the Medical Schools Council website.

Medical Schools Council Clinical Academic Staff Survey

Every year, medical schools send some of the information held by them about clinical academic staff employed with a substantive university contract and an honorary NHS contract, to the Medical Schools Council (MSC).

The Medical Schools Council is responsible for the database in which the information collected from medical schools is stored. The data is collected and used for the legitimate and lawful purpose of meeting the aims of Medical Schools Council.

What types of personal data does the survey collect?

The types of personal information the Medical Schools Council process include:

  • Demographic profiles such as gender, date of birth, nationality, and ethnicity
  • Employment and contract details including Clinical Excellence Awards, clinical specialty and academic grade held

Information about ethnicity or nationality will only be used in an aggregate level only and in accordance with the Equality Act. The information will not be used by the Medical Schools Council in any way to identify or make decisions about individuals.

Purposes for collecting information about clinical academic staff

There are two main purposes for the data collection and publication by the Medical Schools Council and Dental Schools Council:

  • Monitoring trends in clinical academic staffing as a basis for partnership between the NHS and universities
  • Promoting, maintaining and improving high-quality education, research and clinical practice in the UK

It is not intended to use information returned to MSC to make decisions about you

Data may also be shared to enable research on the clinical academic workforce. Shared data will only be processed according to the purposes set out in a data sharing agreement.

What is the legal basis for processing personal data?

Our legal basis for collecting and processing personal data includes:

  • Carrying out a public task in the public interest. This includes historical, statistical and research purposes.
  • Carrying out duties to comply with the Equality Act 2010.
  • Legitimate interests. This includes facilitating communications between MSC members and organisations involved in medical education, the higher education sector and higher education funding

Sharing your information

The Medical Schools Council may share your information for several reasons. These include:

  • Our obligations to comply with current legislation
  • To comply with a court order
  • The Medical Schools Council have received explicit consent from you for disclosure

Your personal data will not be transferred outside of the European Union, to third countries or international organisations.

Use of cookies

When you visit our website, we may store some information on your computer. This information will be in the form of a 'cookie' or similar file and can help us in many ways. With most browsers you can erase cookies from your computer hard drive, block all cookies or receive a warning before a cookie is stored.

Retaining information

The Medical Schools Council will retain the data for as long as it is necessary. Some data may be retained permanently for historical, statistical and research purposes, and will subject to regular review. This is in line with the General Data Protection Regulation (2018) as the information will not be used to make decisions about individuals.

Contact us

You can contact us by:

Email: admin@medschools.ac.uk

Post: Medical Schools Council, Woburn House, 20 Tavistock Square, London, WC1H 9HQ

Data Protection details

The Medical Schools Council is a ‘data controller’ under the General Data Protection Regulation (2018). The Information Commissioner has been notified that we process personal data and the details can be found on the Information Commission’s Office website.

Your rights

Under the General Data Protection Regulation (2018), you have a right

  • of access to the data that the Medical Schools Council holds about you
  • a right to object to processing that is likely to cause or is causing damage or distress
  • a right to prevent processing for direct marketing
  • a right to object to decisions being taken by automated means
  • a right in certain circumstances to have inaccurate personal data rectified, blocked, erased or destroyed
  • a right to claim compensation for damages caused by a breach of the Regulation

You may have to pay a small fee to access the data held about you, and provide additional information so that your unique data can be identified by us.

Changes to our privacy policy

The Medical Schools Council privacy policy is regularly reviewed. Any updates to the privacy policy will be made available on this webpage.